Global MSDS Ltd, herein referred to as the Company, is fully committed to full compliance with the requirements of the UK Data Protection Act 1998. The Company will therefore follow procedures which aim to ensure that all employees, contractors, consultants, partners or other servants or agents of the Company (collectively known as Data Users) who have access to any personal data held by or on behalf of the Company are fully aware of and abide by their duties under the UK Data Protection Act 1998.
Global MSDS Ltd Statement of Policy
The Company needs to collect and use information about people with whom it works in order to operate and carry out its functions. These may include current, past and prospective employees, clients and customers and suppliers. In addition the Company may be required to collect and use information in order to comply with National or Regional Laws and Regulations. This personal information must be handled and dealt with properly however it is collected, recorded and used and whether it is on paper, in computer records or recorded by other means.
Global MSDS Ltd regards the lawful and appropriate treatment of personal information as very important to its successful operations and essential to maintaining confidence between the Company and those with whom it carries out business. The Company therefore fully endorses and adheres to the Principles of the UK Data Protection Act 1998.
Handling personal/sensitive data
- Global MSDS Ltd will, through management and use of appropriate controls, monitoring and review:
- Use personal data in the most efficient and effective way to deliver better services
- Strive to collect and process only the data or information which is needed
- Use personal data for such purposes as are described at the point of collection, or for purposes which are legally permitted
- Strive to ensure information is accurate
- Not keep information for longer than is necessary
- Securely destroy data which is no longer needed
- Take appropriate technical and organisational security measures to safeguard information (including unauthorised or unlawful processing and accidental loss or damage of data)
- Ensure that information is not transferred abroad without suitable safeguards
- Ensure that there is general information to the public of their rights to access information
- Ensure that the rights of people about whom information is held can be fully exercised under the UK Data Protection Act 1998
These rights include:
- The right to access their own personal information within 40 days of request
- The right to prevent processing in certain circumstances
- The right to correct, rectify, block or erase information regarded as wrong information
- Provide guidance and training for Data Users at an appropriate level
- Ensure that any breaches of this policy are dealt with appropriately
The UK Data Protection Act 1998 provides conditions for the processing of any personal data. It also makes a distinction between Personal Data and 'Sensitive' Personal Data.
Personal Data is defined as data relating to a living individual who can be identified from:
- That data
- That data and other information which is in the possession of, or is likely to come into the possession of the data controller and includes an expression of opinion about the individual and any indication of the intentions of the data controller, or any other person in respect of the individual
Sensitive personal data is defined as personal data consisting of information as to:
- Racial or ethnic origin
- Political opinion
- Religious or other beliefs
- Trade union membership
- Physical or mental health or condition
- Sexual life
- Criminal proceedings or convictions
Global MSDS Ltd does not collect, store or use Sensitive Personal Data.